Privacy Policy

Last updated: 18 July 2025

This privacy policy outlines how SJM Tutoring collects, uses, and protects any personal information provided by clients or visitors to this website. SJM Tutoring is committed to ensuring that your privacy is protected in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

SJM Tutoring provides private tutoring services in the United Kingdom. For the purposes of data protection law, SJM Tutoring is the data controller of your personal data and is registered with the Information Commissioner’s Office (ICO).

SJM Tutoring is also registered with the Disclosure Scotland PVG Scheme, ensuring safe and responsible practice when working with children and protected adults.

2. What Information We Collect

SJM Tutoring may collect and process the following types of personal information:

  • Name

  • Date of birth

  • Address

  • Email address

  • Telephone number (if provided)

  • Tutoring-related information (e.g. exam board, level of study, learning goals)

  • Payment details (if applicable – note: payments may be processed through third-party services)

3. How We Use Your Information

Personal data is collected and used for the following purposes:

  • Responding to enquiries

  • Delivering tutoring services

  • Arranging appointments and scheduling

  • Maintaining accurate financial and service records

  • Meeting legal and regulatory obligations

Only data necessary for these purposes is collected.

4. Lawful Basis for Processing

SJM Tutoring relies on the following lawful bases to process your personal data:

  • Contract – to provide tutoring services you have requested.

  • Legal obligation – for financial, tax, and regulatory compliance.

  • Consent – for optional communications (e.g. newsletters or updates, or where you explicitly give us consent to contact you). You may withdraw consent at any time.

5. How We Store Your Information

SJM Tutoring takes the security of your personal data seriously.

  • Tutoring notes are stored on a secure, GDPR-compliant cloud storage platform that only SJM Tutoring — and the individual student, where applicable — has access to.

  • Contact and appointment information is stored securely via Microsoft Outlook, which complies with UK GDPR standards and includes built-in encryption and access controls.

  • Personal data is retained only for as long as necessary to provide services and meet legal obligations.

6. Sharing Your Data

SJM Tutoring does not share personal data with third parties for marketing purposes.

However, to support the delivery of services, certain GDPR-compliant third-party platforms may be used, including:

  • QuickBooks – for financial recordkeeping and invoicing.

  • Microsoft Outlook – for storing contact and appointment information.

  • Payment processors (e.g. PayPal) – if used to process online payments.

Only minimal, necessary data is provided to these services, and all reasonable steps are taken to ensure your information remains secure and confidential.

SJM Tutoring may also use trusted AI tools to assist with the creation of lesson materials. No identifying or personal data is ever shared with these tools.

7. Your Data Rights

Under UK GDPR, you have the right to:

  • Access the personal data held about you

  • Correct any inaccurate or incomplete data

  • Request deletion of your data

  • Restrict or object to data processing in certain circumstances

  • Lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk)

8. Contact

For any questions or concerns about this policy or how your data is handled, please contact:

📧 Email: sjmtutoring@outlook.com

Your privacy is extremely important, so if you do have any concerns or questions at all, please do not hesitate to get in touch.